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Privacy NoticeLast updated: 17 August 2026Hixon Search International Ltd (“Hixon”, “we”, “us” or “our”) is an executive search and recruitment business. This notice explains how we collect, use and protect personal information about candidates, prospective candidates, clients, prospective clients and other professional contacts.Hixon Search International Ltd is the controller of the personal information described in this notice.Contact detailsHixon Search International Ltd
Email: [email protected]1. The information we collectDepending on our relationship with you, we may collect and use information including:• your name and contact details;
• your current and previous employers, job titles and career history;
• your CV, LinkedIn profile and other professional information;
• education, qualifications, skills and sector experience;
• compensation, notice period, location and working preferences;
• career interests and motivations;
• information you provide during calls, meetings, emails or messages;
• notes relating to recruitment conversations and processes;
• interview feedback and information provided by prospective employers;
• references, where relevant;
• information about your right to work or other information required for a particular recruitment process;
• for clients and prospective clients, information about your role, organisation, hiring requirements and our communications with you.We do not normally seek sensitive or special category personal information. Where this becomes necessary for a particular recruitment process, we will only process it where there is an appropriate legal basis and additional condition for doing so.2. Where we obtain informationWe may obtain personal information:• directly from you;
• from CVs or information you send to us;
• from professional networking platforms such as LinkedIn;
• from publicly available professional and company websites;
• through professional referrals and recommendations;
• from current or prospective employers during a recruitment process;
• from other publicly available sources relevant to our recruitment work.This means we may hold professional information about you before you have spoken to Hixon.Where we obtain personal information about you from another source, we will provide appropriate privacy information as required by data protection law.3. How we use your informationCandidates and prospective candidatesWe may use your information to:• identify whether your experience may be relevant to employment opportunities;
• contact you about specific opportunities that we reasonably believe may be relevant to you, where permitted by law;
• understand your career experience, interests and circumstances;
• assess your potential suitability for particular opportunities;
• discuss potential employers and roles with you;
• introduce you to prospective employers where appropriate;
• manage recruitment processes, interviews, feedback, offers and placements;
• maintain our professional relationship with you;
• understand the markets and talent pools in which we operate;
• respond to enquiries or requests from you;
• meet legal, regulatory or contractual obligations.We will normally discuss an opportunity with you before sending information that identifies you to a prospective employer.Clients and professional contactsWe may use your information to:• provide executive search and recruitment services;
• discuss hiring requirements and relevant candidates;
• maintain and develop professional relationships;
• contact you about recruitment matters or Hixon's services where permitted by law;
• manage assignments and placements;
• administer contracts, invoices and other business records;
• respond to enquiries;
• protect our legal and commercial interests.You can ask us to stop sending business development or marketing communications at any time.4. Our lawful bases for using personal informationDepending on the circumstances, we may rely on one or more of the following lawful bases.Legitimate interestsWe have legitimate interests in operating a specialist recruitment business, identifying and contacting potentially suitable candidates, providing recruitment services, maintaining professional relationships, understanding relevant talent markets and developing relationships with businesses that may require our services.Where we rely on legitimate interests, we consider whether our use of your information is necessary and whether your interests, rights or freedoms outweigh our interests.Contract and steps before entering into a contractWe may process information where this is necessary to provide services you have requested, perform an agreement with you or take steps connected with entering into an agreement.Legal obligationsWe may process information where necessary to comply with legal, regulatory, tax, accounting or other obligations.ConsentIn some circumstances we may ask for your consent where this is the appropriate lawful basis. Where processing is based on consent, you can withdraw that consent at any time.Our use of email, messaging and other forms of electronic communication will also comply with applicable electronic marketing and privacy laws.5. Sharing your informationWe may share personal information where necessary with:• prospective or current employers in connection with recruitment opportunities;
• individuals involved in a recruitment process;
• service providers that support our business, including email, cloud storage, communications, recruitment, productivity and IT providers;
• professional networking and recruitment platforms;
• technology and AI-assisted service providers used to support administrative, research, drafting, organisation or analysis tasks;
• accountants, lawyers and other professional advisers;
• regulators, courts, law-enforcement bodies or other authorities where required by law or reasonably necessary to protect legal rights.We do not sell personal information.Where information relates to a candidate, we will normally discuss a specific opportunity with the candidate before providing personally identifiable candidate information to a prospective employer.6. Use of technology and AI-assisted toolsHixon may use software and AI-assisted tools to support parts of its work, for example to organise information, summarise documents or conversations, assist with research, compare information or prepare written materials.These tools support our work rather than replace professional judgement.We do not use solely automated decision-making to determine whether somebody should be represented by Hixon, introduced to an employer or hired for a position.Where third-party technology providers process personal information on our behalf, we take appropriate steps to ensure that personal information is handled in accordance with applicable data protection requirements.7. International transfersSome of the organisations that provide technology or other services to us may process information outside the United Kingdom.Where personal information is transferred outside the UK, we will ensure that an appropriate lawful transfer mechanism or other protection is in place where required by data protection law.8. How long we keep informationWe do not keep personal information indefinitely simply because it may be useful in the future.For candidates and prospective candidates, we will generally retain recruitment information for up to two years after our last meaningful contact with you. We may retain information for longer where we remain in an active professional relationship with you, you ask us to remain in contact, there is an ongoing recruitment process, or there is another legitimate or legal reason to retain it.We periodically review information we hold and delete or anonymise information that is no longer reasonably required.Client, contractual, financial and transaction records may be kept for longer where necessary to meet tax, accounting, legal or record-keeping requirements, generally for up to six years where applicable.Limited information may also be retained where necessary to record that somebody has asked us not to contact them.9. Keeping your information secureWe take reasonable technical and organisational measures to protect personal information against unauthorised access, disclosure, loss, misuse or alteration.Access to personal information is limited to those who reasonably need it for the purposes described in this notice.10. Your rightsDepending on the circumstances, data protection law may give you the right to:• ask for a copy of the personal information we hold about you;
• ask us to correct inaccurate or incomplete information;
• ask us to delete your personal information;
• ask us to restrict how we use your information;
• object to certain uses of your information, including processing based on legitimate interests;
• ask for certain information to be transferred to you or another organisation;
• withdraw consent where we rely on consent.These rights are not absolute and may not apply in every circumstance.If you would like to exercise any of these rights, or simply want to know what information Hixon holds about you, contact us at:[email protected]11. ComplaintsIf you have concerns about how Hixon uses your personal information, please contact us first so that we can try to resolve them.You also have the right to complain to the Information Commissioner's Office (ICO), the UK's data protection regulator. Further information about making a complaint is available on the ICO website.12. Website informationWhen you visit the Hixon website, our website and hosting providers may process limited technical information necessary to deliver, maintain and secure the website.If we introduce non-essential analytics, advertising or other tracking technologies, we will provide appropriate information and obtain consent where required.13. Changes to this noticeWe may update this Privacy Notice from time to time to reflect changes to our services, the way we process information or applicable law.The latest version will be published on the Hixon website with the date it was last updated.

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